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Computer Purchasing and Management at ³Ô¹Ï´ó±¾Óª
Faculty and Staff Guide
³Ô¹Ï´ó±¾Óª recommends standardized computer hardware whenever possible. Standard purchases support efficient purchasing, deployment, troubleshooting, and repair and include negotiated pricing, required warranty coverage, asset tagging, and ³Ô¹Ï´ó±¾Óª-licensed software setup.
Which Form Do I Need?
| I need to... | Where do I go? |
|---|---|
| Purchase a standard Apple computer↳ Jump to instructions | , search Computer Procurement, and select Computer Procurement Request. |
| Purchase a standard Dell computer↳ Jump to instructions | , search Crimson Commerce, switch to Shopper Dashboard, and select Dell. |
| Discuss a lab or bulk purchase↳ Jump to instructions | (³Ô¹Ï´ó±¾Óª login required) |
| Request a configuration outside ³Ô¹Ï´ó±¾Óª standards↳ Jump to instructions | (³Ô¹Ï´ó±¾Óª login required) |
| Set up a new or repurposed computer↳ Jump to instructions | (³Ô¹Ï´ó±¾Óª login required) |
| Get help with HAM records or device status↳ Jump to instructions | (³Ô¹Ï´ó±¾Óª login required) |
| Dispose of a computer or storage device↳ Jump to instructions | (³Ô¹Ï´ó±¾Óª login required) |
| Get general IT help↳ Jump to instructions |
Step 1: Understand Your Purchasing Need
Determine the type of computer purchase you need before beginning the ordering process.
Individual Workstation
For a faculty or staff member, new hire, individual refresh, or replacement.
Review standard options first and proceed to Step 2: Order Your Computer.
Bulk Purchase
For multiple devices, department refreshes, grant-funded initiatives, or large onboarding efforts.
Ready to plan a bulk purchase?
³Ô¹Ï´ó±¾Óª login required
Computer Lab
For a new lab, lab refresh, expansion, or specialized instructional or research equipment.
Ready to discuss a lab purchase?
³Ô¹Ï´ó±¾Óª login required
Step 2: Order Your Computer
³Ô¹Ï´ó±¾Óª standard computers should be considered first for most purchases. Standard systems are pre-approved by ³Ô¹Ï´ó±¾Óª IT, easier to support, faster to deploy, and aligned with university lifecycle management practices.
Custom computer requests should only be submitted when a documented business, instructional, research, or technical requirement cannot be met by a standard configuration.
Apple Ordering
- Open My³Ô¹Ï´ó±¾Óª and search Computer Procurement.
- Select Computer Procurement Request.
- Choose Apple, the device, and quantity.
- Submit to receive a quote.
- Forward the quote to the Business Officer for requisition.
Dell Ordering
- Open My³Ô¹Ï´ó±¾Óª and search Crimson Commerce.
- Switch to Shopper Dashboard.
- Select Dell under Punchout Catalogs.
- Choose a device and select Start Order Requisition.
- The request routes to the unit Business Officer.
Custom Ordering
Document the required components and justification and include the unit Budget Officer's email. IT reviews the request and secures a compliant quote. After confirmation, the Business Officer submits the requisition.
Step 3: Request Computer Setup
Every newly purchased computer requires a workstation setup request. IT coordinates deployment and prepares the device for its assigned user.
³Ô¹Ï´ó±¾Óª login required
Step 4: Update Hardware Asset Management Records
Hardware Asset Management (HAM) is managed at the unit level. Inform the assigned Hardware Asset Manager whenever a device is received, assigned, reassigned, moved, repurposed, disposed of, or otherwise changes status.
³Ô¹Ï´ó±¾Óª login required
Step 5: Prepare for Device Replacement
Back up needed data to OneDrive, a Departmental Share Drive, or Z Drive. Users are responsible for ensuring needed data is backed up before replacement or disposal.
Step 6: Repurpose or Dispose of the Old Computer
Repurpose
Eligible devices must be wiped and prepared by IT before reassignment.
Dispose
Submit a Disposal Request, provide device details, and deliver the device to the IT Help Center within seven days.
Computer Labs
IT can assist with hardware recommendations, vendor quotes, software availability, automated deployment, recovery safeguards, and continued lab management.
Need Additional Assistance?
IT Help Center: 303-871-4700